Privacy Policy
Last Updated: October 2026
FITNUT Collective ("we," "us," or "our") operates the website fitnut.org, the FITNUT Collective mobile app, and provides coaching services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our app, or engage with our coaching services. Please read this policy carefully. By using our site, our app, or our services, you agree to the practices described here.
Information We Collect
We may collect the following types of information:
Personal Information: Name, email address, phone number, and any other details you provide through our contact forms, coaching applications, or newsletter sign-ups.
Usage Data: Information about how you interact with our website, including pages visited, time spent on pages, referring URLs, browser type, device information, and IP address.
Health and Fitness Data: Information you enter in the FITNUT Collective app or provide to your coach, including workouts completed, sets, reps and weights, body measurements and body weight, progress photos, nutrition and food logs, habits, check-in responses, and any health history, injuries, or limitations you choose to share. See the Health and Fitness Data section below.
Apple Health Data: If you choose to turn it on, activity and health data synced from Apple Health, such as steps, workouts, active energy, heart rate, sleep, and body measurements. This connection is optional and off by default. See the Health and Fitness Data section below.
Account Information: Your login credentials, coaching program assignments, subscription status, and messages exchanged with your coach inside the app.
Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your browsing experience, analyze site traffic, and understand usage patterns. You can manage your cookie preferences through your browser settings.
How We Use Your Information
We use the information we collect to:
Provide, operate, and maintain our coaching services and website.
Communicate with you about your coaching program, respond to inquiries, and send relevant updates.
Improve and personalize your experience on our website and within our services.
Send newsletters, marketing communications, and promotional materials that you have opted in to receive.
Monitor and analyze usage and trends to improve our offerings.
SMS/Text Messaging
If you opt in to receive SMS or text messages from FITNUT Collective, the following terms apply:
Consent: By providing your phone number and opting in, you consent to receive text messages from us related to your coaching program, appointment reminders, wellness tips, and promotional offers.
Frequency: Message frequency may vary. You may receive up to 10 messages per month.
Opt-Out: You can stop receiving text messages at any time by replying STOP to any message. After opting out, you will receive a one-time confirmation message. You will no longer receive SMS messages from us unless you opt in again.
Help: For assistance, reply HELP to any message or contact us at joshgrimm@fitnutcollective.com.
Costs: Message and data rates may apply depending on your mobile carrier and plan.
No Sharing: We will not share your phone number or SMS opt-in data with third parties for their marketing purposes.
Information Sharing
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following situations:
Service Providers: We may share data with trusted third-party service providers who assist us in operating our website, conducting business, or servicing you (e.g., email platforms, payment processors, analytics tools), so long as those parties agree to keep this information confidential.
Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities.
Health and Fitness Data
The FITNUT Collective app is a coaching app, so some of the information we handle is health and fitness information. We treat it as sensitive and we only collect what is needed to coach you.
What we collect and why
We collect the training, nutrition, body measurement, progress photo, habit, and check-in information you enter in the app or give to your coach. We use it for one purpose: to build and adjust your coaching program, track your progress, and communicate with you about it. Your coach can see this information. We do not use it for advertising, and we do not sell it.
Apple Health
The app can connect to Apple Health so your coach can see activity that happens outside the app. This connection is entirely optional and off by default. Nothing is read from Apple Health unless you turn the connection on and grant permission, and the app works fully without it. When enabled, we read only the activity and body metrics relevant to your coaching, such as steps, workouts, active energy, heart rate, sleep, and body measurements. We do not write data back to Apple Health.
In line with Apple’s HealthKit requirements, data obtained from Apple Health is never used for advertising or marketing, never sold to anyone, never shared with data brokers or advertising networks, and never used for any purpose other than delivering your coaching and your own health management.
Turning it off
You can revoke access at any time in iOS Settings under Health, then Data Access & Devices, then FITNUT Collective. You can also disconnect inside the app under Profile, then Health Connection. Revoking access stops all future syncing immediately. To also remove health data that has already been synced, contact us using the details below and we will delete it.
A note on HIPAA
FITNUT Collective is a coaching service, not a healthcare provider, and we are not a covered entity or business associate under HIPAA, so HIPAA does not apply to the information you share with us. We nevertheless treat your health and fitness information as sensitive and protect it as described throughout this policy. Always consult a qualified healthcare provider before beginning any exercise or nutrition program.
Data Retention
We keep your personal information only for as long as we need it for the purposes described in this policy, and then we delete it.
While you are a client: We retain your account, coaching, and health and fitness data for as long as your account is active, so your history and progress remain available to you and your coach.
After you stop coaching: If you close your account or your coaching ends, we delete or anonymize your coaching and health and fitness data within 24 months, unless you ask us to delete it sooner.
Progress photos: Deleted with the rest of your data. If you have given us separate written permission to use a photo in marketing, we keep that photo for as long as the permission stands. You can withdraw that permission at any time and we will stop using the photo and delete it.
Apple Health data: Kept for the duration of your coaching and deleted along with the rest of your data.
Website and marketing contacts: If you enquire or join our list but never become a client, we keep your contact details for up to 24 months from your last interaction, or until you unsubscribe or ask us to delete them.
Financial records: Payment and invoice records are kept for as long as tax and accounting law requires, typically seven years. These contain transaction records, not your health data.
If you ask us to delete your data, we act on your request regardless of the periods above, except where the law requires us to keep specific records such as tax documentation. To request deletion, contact us using the details at the end of this policy.
Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
Your Rights
Depending on your location, you may have the following rights regarding your personal data:
Access: Request a copy of the personal information we hold about you.
Correction: Request that we correct any inaccurate or incomplete personal information.
Deletion: Request that we delete your personal information, subject to certain legal exceptions.
To exercise any of these rights, please contact us at joshgrimm@fitnutcollective.com.
Cookies
Our website uses cookies to improve functionality and analyze traffic. Cookies are small files stored on your device that help us remember your preferences and understand how you use our site. You can control cookie settings through your browser. Disabling cookies may affect certain features of the website.
Children's Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from anyone under 18. If we become aware that we have collected data from someone under 18, we will take steps to delete that information promptly.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last Updated" date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.
Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: